What is per-workspace pricing?

Per-workspace pricing is a software pricing model where a team pays one price for its shared workspace rather than a price for each person in it. The price usually steps up in tiers by member count, so a 6-person and a 10-person team can pay the same, and adding one person costs nothing until the team crosses a tier boundary. It sits between per-user pricing and flat "unlimited" pricing.

TL;DR

• One price per workspace, in tiers by member count. Adding a person inside a tier is free; crossing a tier changes the price.
• Compared with per-user pricing, it removes the per-head cost of inviting people. Compared with flat unlimited pricing, it still scales, so a 10-person team is not subsidising a 500-person one.
• Moxboard has one price per team size, with every feature on every plan: Free up to 2 members, €15 a month up to 5, €25 up to 10, €45 up to 20, €100 up to 50, €175 up to 100. Guests are free. You confirm before any price change.

How does per-workspace pricing differ from per-user pricing?

Per-user (or per-seat) pricing charges a fixed amount for each person, so the bill is head count times price. Per-workspace pricing charges for the workspace, so the bill depends on which tier the team is in, and people inside a tier are not individually priced.

The practical difference is what happens when you invite someone. Under per-user pricing, every invite is a cost: Asana Starter adds $10.99 a month per person billed annually, Linear Basic $10, Trello Standard $5 (checked November 2026; see Asana, Linear, Trello). Under per-workspace pricing, inviting the seventh, eighth or tenth person to a size that covers up to 10 costs nothing. The pillar article why per-seat pricing punishes small teams covers what that does to a 6-person company.

How does it differ from flat unlimited pricing?

Flat unlimited pricing is one price for any number of people. Per-workspace pricing is one price for a range of people, with higher tiers for bigger teams.

Flat pricing is simpler to explain but hard to sustain for team software, because a 300-person company would pay the same as a 3-person one; vendors compensate with high prices that overcharge small teams, or with usage limits. Tiers by member count keep the price roughly proportional to team size without making each person a line item.

[Image: three-panel diagram comparing per-user (bill rises with every person), per-workspace (bill rises in steps at tier boundaries) and flat unlimited (bill is a horizontal line), light theme, landscape]

How does Moxboard price per workspace?

Moxboard charges per workspace in five team sizes plus a free plan, and every plan includes every feature: board, list, Timeline, Dashboard, Reports, Slack notifications, saved views, imports, exports and guests. You only pay for team size and storage. Prices are in euros, VAT excluded; outside the euro zone the same numbers apply in US dollars.

Extra storage on any paid plan is €5 a month (€50 a year) per 100 GB. Full details are on the pricing page.

The parts that matter for the definition:

• What counts as a member. Owners, admins and members count. Pending invitations count, because they will become members. Guests do not count: they are read-only, see only the projects you choose, and are free in any number. See what counts as a member.
• Yearly billing. Pay 10 months, get 12: €150, €250, €450, €1,000 or €1,750 a year.
• Trial. 14 days with everything, no card. Without a card, the workspace becomes read-only when the trial ends, with nothing deleted, until you add a card or click Switch to Free. See the trial.
• Confirmation step. When an invite would take the workspace past its size (2 to 3, 5 to 6, 10 to 11, 20 to 21, 50 to 51), Moxboard shows the current price and the new price and asks you to confirm before the invite goes out. The difference is charged pro rata. When members leave and the team fits a smaller size, the lower price applies from the next billing period. See what counts as a member.

[Image: Moxboard board with 10 cards MOX-15 to MOX-24, columns To do / In progress (header "3 / 3") / In review / Done, types Bug/Feature/Feedback, 3 assignees, one stale card, light theme, landscape]

When is per-workspace pricing cheaper?

From 3 members up, for teams where everyone needs edit access. For 8 people on entry paid plans billed annually (checked November 2026): Moxboard Team 10 €25, Trello Standard $40, ClickUp Unlimited $56, Linear Basic $80, Asana Starter $87.92, monday Basic $90 because of its seat buckets. The gap widens with each person inside a size, since the Moxboard price does not move between 6 and 10 members.

It is also cheaper in a way no table shows: the people who were never invited. A per-user team that keeps the part-time designer and the client off the board to save two seats has a board missing two people. Here those two are free members inside the size or free guests.

When is per-workspace pricing not cheaper?

For solo users and very small teams, and sometimes for large teams with few heavy users.

A solo user has nobody to invite, so the model is irrelevant. A 2-person team on Trello Standard pays $10 a month. Moxboard Free covers 2 members with every feature and unlimited projects, so a 2-person team under 1 GB of files pays €0. A 3-person team is on Team 5 at €15, the same as $15 on Trello Standard, so the model saves nothing at that size; the difference is that Timeline and Dashboard are included (on Trello they are Premium, $10 per user). And if a free plan is enough, Trello Free (up to 10 collaborators) and Asana Personal (up to 10 users) go much further than Moxboard Free, which stops at 2 members.

At the top of each size the gap is widest: a 50-person workspace on Moxboard Team 50 is €100 against Trello Standard at $250 and Asana Starter at about $550. At the bottom of a size it is smaller: 21 people pay the same €100, against $105 on Trello Standard. And a 60-person company where 10 people edit and 50 watch may do better on a per-user tool with a free viewer role. Per-workspace pricing pays off most when the team sits near the top of its size; just past a boundary, check the numbers.

What does "member" mean under per-workspace pricing?

A member is anyone with edit rights in the workspace: in Moxboard, an owner, admin or member. If every person who could see the board counted, the model would just be per-user pricing in steps, so the guest role is part of the definition.

Guests can read the projects you share with them, follow tasks and see activity, but cannot edit, and they are never counted. A clinic sharing a board with an outside accountant, or an agency showing a client their project, adds those people as guests at no cost. See roles and guests.

FAQ

What is per-workspace pricing? Per-workspace pricing is a model where a team pays one price for its shared workspace, usually in tiers by member count, instead of a price per user. Adding people inside a tier is free; the price changes only when the team crosses a tier boundary. Moxboard uses it: free up to 2 members, €15 a month up to 5, €25 up to 10, €45 up to 20, with every feature on every plan.

Is per-workspace pricing the same as flat pricing? No. Flat or "unlimited" pricing is one price for any team size. Per-workspace pricing is one price per tier of team size, so a 10-person team and a 50-person team pay different amounts, but no individual person is a line item. It scales with the team without charging per head.

How much does Moxboard cost for 6 people? €25 a month on Team 10, or €250 a year, VAT excluded, with every feature included. The same price covers up to 10 members. Going from 10 to 11 members moves the workspace to Team 20 at €45, and Moxboard asks for confirmation before the price changes. Guests do not count.

Do guests count toward per-workspace pricing in Moxboard? No. Guests are read-only, see only the projects you choose, and are free in any number. Owners, admins and members count toward the size, and pending invitations count too, since they will become members once accepted.

Is per-workspace pricing cheaper than per-user pricing? Usually from 3 members up, when everyone needs edit access. For 8 people, Moxboard Team 10 is €25 a month against $40 to $90 on per-user tools (checked November 2026). Just past a size boundary the gap is smaller: 3 people pay €15 on Moxboard and $15 on Trello Standard, and 6 people pay €25 against $30. Up to 2 people, Moxboard Free costs nothing and has every feature.

Try Moxboard free for 14 days — one board, one price, whole team.