Moxboard vs Asana for small teams

Asana is the better tool if your team needs portfolios, goals, workload, rules, forms, Gantt and reporting, and can pay per seat for them. Moxboard is the better tool if what you use in Asana is the board, the list and the comments, and you would rather pay one price per workspace, set by team size, with every feature included. For 8 people on annual billing, Asana Starter is $87.92/month and Moxboard Team 10 is €25/month. The Asana import brings tasks, subtasks, comments and attachments across.

TL;DR

• Asana wins on breadth: portfolios, goals, workload, rules, forms, timeline and Gantt, dashboards, approvals, and a large integration catalog. Personal plan is free up to 10 users.
• Moxboard wins on focus: a kanban board that takes an afternoon to learn, one per-workspace price by team size with every feature on every plan, guests that do not count, WIP limits, stale flags, and a full Asana import including comments and attachments.
• 8 people, annual billing: Asana Starter $87.92/month, Asana Advanced $199.92/month, Moxboard Team 10 €25/month (checked November 2026).

Moxboard vs Asana at a glance

Here is the side-by-side on the facts. Moxboard is a simple kanban board for small teams, with one price per workspace, set by team size, instead of per-user billing. Asana is a work management platform, priced per seat, with a module for almost every planning need.

Prices checked November 2026. Prices change; check the official pricing page before deciding: asana.com/pricing.

[Image: Moxboard board for project MOX with 13 cards across To do / In progress / In review / Done, types Bug, Feature and Feedback as chips, 4 assignees, In progress header "3 / 3", one stale task, light theme, landscape]

Where Asana is better

Asana is better whenever the job is bigger than one board. These are the places where it clearly wins.

Portfolios and goals. Asana Advanced groups projects into portfolios with status, owners and progress, and ties work to company goals. Moxboard has projects and sections inside a workspace, and nothing above that; Goals are coming soon.

Workload. Advanced shows each person's assigned effort across projects so a manager can rebalance before someone is overloaded. Moxboard has a My tasks page and an assignee filter; the Dashboard (every plan) shows open work per person, but there are no estimates or capacity planning.

Rules and automations. Asana's rules move tasks, set fields, assign people and post to Slack when a trigger fires. Starter includes a set of rules, Advanced includes custom ones. Moxboard has no rules engine.

Forms. Starter and up let outsiders submit work through a form that creates a task with fields filled in. Moxboard's Forms are coming soon.

Timeline and Gantt. Asana's Timeline shows dependencies and date shifts across a project. Moxboard's Timeline shows tasks as bars from start and due dates, with drag to reschedule and week/month zoom, but no dependencies.

Dashboards and reporting. Asana's dashboards chart tasks by status, assignee, custom field and time, on Starter and up. Moxboard has a project Dashboard and a workspace Reports page, both on every plan: pick several projects and a period, see created vs completed, cumulative flow by column, and a breakdown by person, type, label, client, priority, section or column, with CSV export and an optional weekly email. What it doesn't have is Asana's custom chart builder or portfolio reporting.

Approvals. Advanced has an approval task type with approve / request changes / reject. Moxboard has In review as a column and comments; no formal approval state.

Integration catalog. Asana connects to hundreds of tools, including Slack, Google Workspace, Microsoft Teams, Zapier and Jira. Moxboard sends Slack DMs on every plan and has no API yet (API and webhooks are coming soon).

Free up to 10 users. The Personal plan covers 10 people with boards, lists and calendar. Moxboard Free stops at 2 members, though it has every feature and unlimited projects. For a free plan, Asana wins clearly.

Where Moxboard is better

Moxboard is better when a small team wants a board it fully understands, one bill it can predict, and a clean exit from Asana with its history intact.

A board you learn in an afternoon. Moxboard has board view, list view, a task panel and a few pages (My tasks, Inbox, Activity, Archive). There is no module to switch off and no setting to hunt for. People who open it for the first time know where to click.

One price for your team size. Team 10 is €25/month for up to 10 members and Team 20 is €45/month for up to 20, with every feature on every plan. Adding the 7th person costs nothing; adding the 11th shows you the new price (€45) before you confirm. On Asana, every new member is another seat at $10.99 or $24.99. See why per-seat pricing punishes small teams.

No seat minimum. Asana's paid plans start at 2 seats. A solo founder who wants Starter pays $21.98. Moxboard Free is €0 for up to 2 members, and Team 5 is €15 whether 3 or 5 people use it.

Guests are free and do not count. A client, a freelancer or an accountant with read-only access to one or two projects costs nothing and does not touch the member count. On Asana, guests are free but limited to people outside your email domain, and anyone inside it is a seat. See roles and guests.

Full Asana import, including comments and attachments. This is usually the blocker that keeps teams on Asana. Moxboard's import uses an Asana personal access token and brings tasks, subtasks, sections, assignees (matched by email), dates, tags, followers, comments and attachments up to 100 MB each. It runs in the background and can be cancelled. Guide: import from Asana.

WIP limits and stale flags. Set a limit of 3 on In progress and the column header shows "3 / 3" and warns when it is exceeded. A card that sits in a column longer than N days is flagged and filterable. Asana has neither natively.

Task types with description templates. Bug, Feature, Feedback, Improvement and Tech debt, each with a template (Bug opens with steps to reproduce / what happens / what should happen). On Asana, that is a custom field on Starter plus a convention.

Notification preferences per event and channel. Each member picks, in a grid, which events reach them by email or Slack DM (in-app, you always get everything): assigned to me, mentioned, comment on a task I own or follow, my task moved or completed by someone else, due tomorrow, overdue, daily summary at 8:00 on weekdays, weekly report on Mondays at 8:00. Emails are grouped during bursts. Nobody is notified about their own actions.

EU hosting on every plan. Data lives in Ireland, encrypted in transit and at rest, with row-level security. Asana offers EU data residency on Enterprise.

Export on every plan. CSV per project or a ZIP of the whole workspace with attachments, from Free upward.

What the Asana import brings over

The Asana import carries almost everything a small team has built up in Asana, including the two things most importers drop: comments and attachments.

What comes across:

• Projects, with their sections mapped to Moxboard columns or sections, as you choose (sections show as chips on cards and as groups in list view).
• Tasks and subtasks (one level), with titles, descriptions, start and due dates, and completion status.
• Assignees, matched to Moxboard members by email. Unmatched assignees are left blank for bulk edit afterwards.
• Tags, as labels.
• Followers, as followers.
• Comments, with author and timestamp.
• Attachments up to 100 MB each, stored in Moxboard; external links (Google Drive, Dropbox) are kept as links.

What does not come across, because Moxboard does not have it: portfolios, goals, rules, forms, dependencies, custom fields (move their values into priority, type, labels or client after import), and approval status.

The import runs in the background. You can keep working while it finishes and cancel it if something looks wrong. Nothing is changed on the Asana side. A team of 8 with a year of history is usually done in under an hour, which is why the companion article is called Move your team off Asana in an afternoon.

[Image: Moxboard Asana import screen showing a project selected, progress bar in the background, and a summary of tasks, comments and attachments imported, light theme, landscape]

Price for a whole team

Moxboard costs less than Asana Starter at every team size above the free tiers, and the gap grows with each person.

Monthly cost for the whole team, annual billing, checked November 2026:

Notes:

• Asana Personal is free for up to 10 users, with board, list and calendar views and no timeline, dashboards, rules or forms.
• Asana paid plans have a 2-seat minimum. Monthly billing is $13.49 (Starter) and $30.49 (Advanced) per seat.
• Moxboard includes every feature on every plan, Free included: Free up to 2 members, Team 5 €15/month, Team 10 €25/month, Team 20 €45/month, Team 50 €100/month, Team 100 €175/month; above 100 members, contact us. Yearly billing: pay 10 months, get 12. At each size limit from 10 members up, Asana Starter costs about 4 to 6 times as much.
• Moxboard prices are in EUR, VAT excluded; the same numbers apply in USD outside the euro zone. Guests and read-only users do not count.

Prices change; check the official pricing page before deciding: asana.com/pricing and Moxboard pricing.

The 8-person case is worked through in detail in How much does Asana cost for 8 people.

What Moxboard does not have

Moxboard does not have most of the Asana feature list beyond the kanban basics, and that is the trade.

No portfolios or workload; goals are coming soon. No rules or automations. No forms (coming soon). No Gantt dependencies (Timeline shows dates only). No custom chart builder (Dashboard and Reports have fixed charts and breakdowns). No approvals, no dependencies, no time tracking, no docs. No public API or webhooks yet (coming soon). Integrations are limited to Slack DMs, on every plan.

If your team uses two or more of those every week, Asana is the right tool and the price is the cost of the breadth. If your team opened Asana, built a board, and never touched the rest, you are paying per seat for modules nobody uses.

Who should pick which

The decision comes down to how much of Asana you use and how you want to be billed.

Choose Asana if:

• You manage work across many projects and need portfolios, goals or workload.
• Your process depends on rules, forms or approvals.
• You need Gantt dependencies or a custom chart builder.
• You rely on specific integrations from Asana's catalog.
• You are 10 or fewer people and the free Personal plan covers what you need.

Choose Moxboard if:

• You use Asana mostly as a board and a list, and want something simpler.
• You are 3 to 100 people and want one price for your team size, with every feature, instead of a per-seat bill with a 2-seat minimum.
• You bring clients or freelancers in as read-only guests and do not want to pay for them.
• You want WIP limits, stale flags and task types without add-ons.
• You want your Asana history (comments and attachments included) moved over, and your data hosted in the EU.

The 14-day trial includes everything and needs no card; if you don't add a card, the workspace becomes read-only (nothing deleted) until you add one or switch to Free.

FAQ

Is Moxboard cheaper than Asana for a small team? Yes, against Asana's paid plans. For 8 people on annual billing, Asana Starter costs $87.92/month and Advanced $199.92/month, while Moxboard Team 10 costs €25/month for the whole workspace, with every feature included. Asana Personal is free for up to 10 users but without timeline, dashboards, rules or forms. Prices checked November 2026.

Does Asana have a minimum number of seats? Yes. Asana's paid plans, Starter and Advanced, have a 2-seat minimum, so one person on Starter pays for two seats ($21.98/month on annual billing). Moxboard has no minimum: Free covers up to 2 members, and Team 5 is €15/month whether 3 or 5 people use it.

Can I import Asana tasks into Moxboard with comments and attachments? Yes. Moxboard's Asana import uses a personal access token and brings tasks, subtasks, sections, assignees matched by email, dates, tags, followers, comments and attachments up to 100 MB each. It runs in the background and can be cancelled. Nothing is changed in Asana.

What does Moxboard not have compared to Asana? Moxboard has no portfolios, workload, rules, approvals, dependencies or time tracking, and no public API yet. Forms, goals and the API are coming soon. It is a kanban board with list view, Timeline, Dashboard and Reports (on every plan), a task panel, WIP limits, stale flags, saved views and notification preferences.

Do guests count toward Moxboard's price? No. Guests are free, read-only, see only the projects you choose, and are not counted as members. Only owners, admins and members count, plus pending invitations. A team of 8 members with 5 client guests pays €25/month on Team 10.

Where is Moxboard data hosted? In the EU, in Ireland, on every plan. Data is encrypted in transit and at rest, with row-level security and private signed links for attachments. Asana offers EU data residency on its Enterprise plan.

Try Moxboard free for 14 days — one board, one price, whole team.